Archiving
Benefit from confidential and secure file storage - customised and reliable.
Storage and management of your archives
We store various types of documents securely in our depots in Cologne, Berlin and Munich and make them available in the shortest possible time if required.
Our archive depots are protected against unauthorised access, burglary, fire and water damage in accordance with VdS.
We guarantee you the utmost discretion when storing your archive materials as well as professional management of your files, plans or medical documents - always in accordance with the applicable federal and state laws.
We offer you:
- Protection against unauthorised document access through access authorisation and access control
- Document provision after validation of authorisation in just 15 minutes
- Logging of all file orders and file withdrawals
- Savings in administrative costs of up to 70 per cent
We are certified
Our services
Before implementing the project, we provide you with comprehensive advice and prepare a detailed cost-benefit analysis of the required services. To this end, our archive depot managers determine the status quo directly on site, gain an overview of the documents to be stored, their condition and the scope of the project. In addition, the desired processes can be agreed with you in advance.
File storage
After indexing, all documents are packed in archive boxes and labelled using a barcode system so that they can be clearly assigned at any time. We store file folders as standard, but suspension files, loose-leaf binders, books, data storage media and drawings are also possible. Subsequent sorting of documents remains flexible at all times.
File management
All stored documents are treated with the utmost discretion. Strict security controls ensure that only authorised persons have access. You can search for your documents digitally via our online platform and request them if required. Once access rights have been checked, the documents are made available either as a PDF, by fax or by sending the originals by post or hasenkamp courier. All file movements are fully documented and receipt is acknowledged. After receipt, the documents are booked back into the system and stored securely.
Document destruction
In cooperation with certified partners, we offer data protection-compliant document destruction in accordance with the German Federal Data Protection Act (BDSG). Standard files are subject to different retention periods - the decision on longer storage is up to you. You will be notified of any pending disposal before a deadline expires. Professional destruction will only take place after your approval.
Further services
In-house solutions
In addition to external archiving, we also offer in-house solutions. Our experienced employees take care of the structured indexing and clear organisation of your documents - both physical and digital - directly on your premises.
Archive relocations
We support you with our expertise when relocating. Whether individual document transports as part of an office move or the complete relocation of an archive - we guarantee the seamless and undamaged transfer of your documents.
Storage of sensitive documents
We offer special archiving services for particularly sensitive documents or historical archive material. If required, we can store your holdings in climate-controlled rooms to protect them from damage and decay in the long term.
Contact us
Quick and easy to enquire about our archive services:
